backlog-manager
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English🇨🇳
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Chinese用户随时会抛出产品想法、使用痛点、功能需求。AI 负责将这些零散输入整理成结构化的需求池,
并在用户准备启动新版本时协助筛选。需求池是一个持续维护的文件,不是一次性产出。
Users can submit product ideas, usage pain points, and feature requirements at any time. The AI is responsible for organizing these scattered inputs into a structured backlog,
and assists in filtering when users are ready to launch a new version. The backlog is a continuously maintained file, not a one-time output.
核心原则
Core Principles
- 痛点驱动 — 只收集真实痛点和明确想法,不做假设性规划
- AI 整理,用户决策 — AI 负责追问、归类、合并;用户负责确认和拍板
- 先归档,再说做不做 — 新想法先进池子,不急着排优先级或启动开发
- 池子要活 — 定期清理过时条目,升档想清楚的条目,不让池子变成垃圾堆
- 不越界 — 需求池管理到"可以做了"为止,后续的设计/PRD/开发由其他流程接管
- Pain Point Driven — Only collect real pain points and clear ideas, no hypothetical planning
- AI Organizes, Users Decide — AI is responsible for following up, categorizing, and merging; users are responsible for confirmation and final decisions
- Archive First, Decide Later — New ideas go into the backlog first, no rush to set priorities or start development
- Keep the Backlog Active — Regularly clean up outdated entries, promote entries that have been clarified, and prevent the backlog from becoming a garbage dump
- Stay Within Boundaries — Backlog management stops at "ready to implement"; subsequent design/PRD/development is handled by other processes
需求池文件
Backlog File
位置:
docs/需求池.md如果文件已存在,在现有内容上更新。如果不存在,按以下模板创建。
Location:
docs/backlog.mdIf the file already exists, update it based on the existing content. If it does not exist, create it using the following template.
文件模板
File Template
undefinedundefined需求池
Backlog
随手记,随时加,隔段时间过一遍。状态说明:
- 可以做了 — 痛点清晰,知道要做成什么样,随时能进设计/PRD
- 需要想想 — 方向有了,细节没展开,需要调研或讨论
- 先放着 — 记着就行,现在不花精力想
- 已完成 — 做完了,标版本号归档
Jot down anytime, add entries whenever, review periodically.Status Description:
- Ready to Implement — Clear pain point, clear understanding of what to build, can enter design/PRD at any time
- Needs Further Discussion — Direction is set, details are not fleshed out, requires research or discussion
- On Hold — Just keep a record, no effort needed for now
- Completed — Done, archive with version number
总览
Overview
| # | 需求 | 状态 | 依赖 | 备注 |
|---|---|---|---|---|
| 1 | xxx | 可以做了 | 无 | xxx |
| # | Requirement | Status | Dependencies | Notes |
|---|---|---|---|---|
| 1 | xxx | Ready to Implement | None | xxx |
可以做了
Ready to Implement
需求名称
Requirement Name
- 痛点:xxx
- 方案:xxx
- 备注:xxx
- Pain Point: xxx
- Solution: xxx
- Notes: xxx
需要想想
Needs Further Discussion
需求名称
Requirement Name
- 方向:xxx
- 依赖:xxx
- 待展开:xxx
- Direction: xxx
- Dependencies: xxx
- To Be Fleshed Out: xxx
先放着
On Hold
需求名称
Requirement Name
- 想法:xxx
- 备注:xxx
- Idea: xxx
- Notes: xxx
已完成
Completed
需求名称(V0.xx)
Requirement Name (V0.xx)
- 完成时间:yyyy-mm-dd
- 简述:xxx
undefined- Completion Date: yyyy-mm-dd
- Brief Description: xxx
undefined条目模板说明
Entry Template Instructions
每个条目根据所在分区使用不同字段:
| 分区 | 必填字段 | 可选字段 |
|---|---|---|
| 可以做了 | 痛点、方案 | 备注 |
| 需要想想 | 方向 | 依赖、待展开 |
| 先放着 | 想法 | 依赖、备注 |
| 已完成 | 完成时间、简述 | — |
总览表每个条目必须有:编号、需求名称、状态、依赖、备注。
Each entry uses different fields based on its section:
| Section | Required Fields | Optional Fields |
|---|---|---|
| Ready to Implement | Pain Point, Solution | Notes |
| Needs Further Discussion | Direction | Dependencies, To Be Fleshed Out |
| On Hold | Idea | Dependencies, Notes |
| Completed | Completion Date, Brief Description | — |
Every entry in the overview table must include: Number, Requirement Name, Status, Dependencies, Notes.
工作流程
Workflow
第 1 步:收集 — 用户抛出新想法
Step 1: Collection — Users Submit New Ideas
用户说了一个想法或痛点后,主动追问:
- 痛点是什么 — 现在遇到了什么问题?什么场景下不爽?
- 频率多高 — 多久碰到一次?
- 现在怎么绕 — 不做这个功能的话,手动怎么解决?
整理成一句话描述,向用户确认:"我理解的是 xxx,对吗?"
禁止:
- 用户说了一句话就直接写进需求池,必须先追问确认
- 追问超过 3 轮还没收敛,先按当前理解归档,标注"待进一步讨论"
After a user submits an idea or pain point, proactively ask:
- What is the pain point? — What problem are you currently facing? In what scenario is it frustrating?
- How frequent is it? — How often do you encounter this?
- Current Workaround — If this feature is not implemented, how do you solve it manually?
Organize into a one-sentence description and confirm with the user: "My understanding is xxx, is that correct?"
Prohibited:
- Directly writing the user's one-sentence input into the backlog without first following up and confirming
- If the follow-up exceeds 3 rounds without convergence, archive it based on current understanding first, marked as "Needs further discussion"
第 2 步:归类 — 判断状态和合并
Step 2: Categorization — Determine Status and Merge
- 读取现有需求池(如果存在)
- 检查是否可合并 — 新想法是否和已有条目属于同一个方向?
- 可合并 → 告诉用户"这个和 #X 相关,我建议合并成 xxx",等用户确认
- 不可合并 → 作为新条目
- 判断状态 — 根据追问结果归档:
- 用户能说清痛点和大致方案 → 可以做了
- 用户有方向但细节模糊 → 需要想想
- 用户自己也说"先记着" → 先放着
- 向用户确认归类结果,用户同意后再写入文件
禁止:
- AI 自行判断状态不跟用户确认
- 强行合并用户认为不同的需求
- Read Existing Backlog (if it exists)
- Check for Merge Possibility — Does the new idea fall into the same category as an existing entry?
- Mergeable → Inform the user "This is related to #X, I suggest merging into xxx" and wait for user confirmation
- Not Mergeable → Treat as a new entry
- Determine Status — Archive based on follow-up results:
- User can clearly explain the pain point and general solution → Ready to Implement
- User has a direction but details are vague → Needs Further Discussion
- User says "Just keep a record" → On Hold
- Confirm Categorization Result with User, then write to the file after user approval
Prohibited:
- AI determines the status without confirming with the user
- Forcibly merging requirements that the user considers different
第 3 步:写入 — 更新需求池文件
Step 3: Writing — Update Backlog File
确认后更新 :
docs/需求池.md- 在对应分区添加条目详情
- 更新总览表(加新行或修改已有行)
- 如果发生合并,更新被合并条目的内容和总览表
格式要求:
- 总览表和详情区必须同步更新,不能只改一处
- 编号递增,不复用已删除的编号
- 已完成的条目保留在总览表中,状态标"已完成"
After confirmation, update :
docs/backlog.md- Add entry details in the corresponding section
- Update the overview table (add a new row or modify an existing one)
- If a merge occurs, update the content of the merged entry and the overview table
Format Requirements:
- The overview table and detail section must be updated synchronously; do not modify only one part
- Numbers are incremented sequentially; do not reuse deleted numbers
- Completed entries remain in the overview table with status marked as "Completed"
第 4 步:整理 — 定期过一遍池子
Step 4: Organization — Periodically Review the Backlog
当用户说"整理一下需求池"或"看看需求池"时:
- 读取完整需求池文件
- 逐条过,对每条给出建议:
- 过时了 → 建议删除,说明理由
- 想清楚了 → 建议升档(先放着 → 需要想想,或需要想想 → 可以做了),说明依据
- 还是模糊 → 追问 1-2 个关键问题,帮用户想清楚
- 没变化 → 跳过,不废话
- 用户逐条确认后,批量更新文件
禁止:
- 没有用户确认就批量修改状态
- 每条都问一遍"要不要改"(没变化的直接跳过)
When the user says "Organize the backlog" or "Check the backlog":
- Read the complete backlog file
- Review each entry and provide suggestions:
- Outdated → Suggest deletion, explain the reason
- Clarified → Suggest promotion (On Hold → Needs Further Discussion, or Needs Further Discussion → Ready to Implement), explain the basis
- Still Vague → Ask 1-2 key questions to help the user clarify
- No Changes → Skip, no unnecessary comments
- After the user confirms each change suggestion, update the file in batches
Prohibited:
- Batch modify status without user confirmation
- Ask "Do you want to change this?" for every entry (directly skip entries with no changes)
第 5 步:筛选 — 挑下一个版本做什么
Step 5: Filtering — Select What to Build for the Next Version
当用户说"下一个版本做什么"或"挑一个来做"时:
- 读取需求池,列出所有"可以做了"的条目
- 如果"可以做了"为空,从"需要想想"里挑最接近的,帮用户聊清楚
- 对候选条目,用三个标准分析:
| 标准 | 问题 |
|---|---|
| 频率 | 你多久被这个问题卡一次? |
| 可绕过性 | 不做的话手动能搞定吗?多麻烦? |
| ROI | 做完之后日常能省多少事? |
- 给出分析结果,不替用户做决定,让用户选
- 用户选定后,在需求池中标记该条目为"进行中"(或由用户直接进入 design-exploration / PRD 流程)
禁止:
- 替用户决定做哪个
- 给所有条目强行排优先级序号(只在用户要挑的时候才做对比分析)
- 用户选完就开始做设计或写 PRD(需求池流程到"选定"为止,后续流程用户自己触发)
When the user says "What to build for the next version?" or "Pick one to build":
- Read the backlog and list all entries marked "Ready to Implement"
- If there are no "Ready to Implement" entries, pick the closest ones from "Needs Further Discussion" and help the user clarify them
- For candidate entries, analyze using three criteria:
| Criterion | Question |
|---|---|
| Frequency | How often do you get stuck by this problem? |
| Workaround Feasibility | Can you handle it manually if not implemented? How troublesome is it? |
| ROI | How much time can be saved daily after implementation? |
- Provide analysis results, do not make decisions for the user, let the user choose
- After the user selects, mark the entry as "In Progress" in the backlog (or the user directly triggers the design-exploration / PRD process)
Prohibited:
- Making decisions for the user on which requirement to implement
- Forcibly assigning priority numbers to all entries (only conduct comparative analysis when the user needs to select)
- Starting design or writing PRD immediately after the user selects (the backlog process ends at "selection"; subsequent processes are triggered by the user)
第 6 步:归档 — 版本完成
Step 6: Archiving — Version Completion
当用户说"xxx 做完了"或"标记完成"时:
- 将条目从当前分区移到"已完成"
- 补充版本号和完成时间
- 更新总览表状态
- 如果该条目被其他条目依赖,检查依赖条目是否可以升档,提醒用户
When the user says "xxx is done" or "Mark as completed":
- Move the entry from the current section to "Completed"
- Add version number and completion date
- Update the status in the overview table
- If the entry is depended on by other entries, check if the dependent entries can be promoted and remind the user
沟通规范
Communication Guidelines
必须问用户的
Must Ask the User
| 时机 | 问什么 |
|---|---|
| 第 1 步 | 痛点、频率、现在怎么绕 |
| 第 2 步 | 合并是否合理、状态归类是否正确 |
| 第 4 步 | 每条变更建议是否同意 |
| 第 5 步 | 从候选里选哪个 |
| Timing | Questions |
|---|---|
| Step 1 | Pain point, frequency, current workaround |
| Step 2 | Whether merging is reasonable, whether status categorization is correct |
| Step 4 | Whether each change suggestion is approved |
| Step 5 | Which candidate to select |
不需要问用户的
No Need to Ask the User
| 事项 | 直接做 |
|---|---|
| 文件格式 | 按模板写,不用问 |
| 编号分配 | 自动递增 |
| 总览表同步 | 改了详情就同步总览表 |
| 没变化的条目 | 整理时直接跳过 |
| Item | Do Directly |
|---|---|
| File Format | Follow the template, no need to ask |
| Number Assignment | Auto-increment |
| Overview Table Synchronization | Synchronize the overview table when details are modified |
| Entries with No Changes | Directly skip during organization |
AI 绝不应该做的
What AI Should Never Do
- 替用户决定做哪个需求
- 用户扔了一个想法就开始做设计或写 PRD(先归档,用户说启动才启动)
- 自己编造需求内容(必须基于用户原话整理)
- 没有用户确认就修改需求池文件
- 给所有条目强行排优先级(只在筛选时做对比分析)
- 把需求池当待办清单催用户(池子是被动的,用户主动来才响应)
- Make decisions for the user on which requirement to implement
- Start design or writing PRD immediately after the user throws an idea (archive first, start only when the user says so)
- Fabricate requirement content (must be organized based on the user's original words)
- Modify the backlog file without user confirmation
- Forcibly set priorities for all entries (only conduct comparative analysis when the user needs to select)
- Treat the backlog as a to-do list to urge the user (the backlog is passive; only respond when the user takes the initiative)