email-drafter

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English
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Translation

Chinese

Email Drafter Skill

Email Drafter Skill

Generate professional, well-structured emails from bullet points or conversation summaries with consistent tone and formatting.
根据项目符号要点或对话摘要生成语气一致、格式规范的专业且结构清晰的邮件。

Use Cases

使用场景

  • Convert meeting notes into status update emails
  • Draft professional requests or proposals
  • Create announcements to teams or stakeholders
  • Write follow-up emails after conversations
  • Respond to inquiries professionally
  • Draft meeting recaps and action items
  • 将会议记录转换为状态更新邮件
  • 起草专业请求或提案
  • 向团队或利益相关者创建公告
  • 撰写对话后的跟进邮件
  • 专业地回复咨询
  • 起草会议总结和行动项

How to Use This Skill

如何使用该Skill

Provide Claude with:
  1. Content: Bullet points, notes, or conversation summary
  2. Tone: One of (formal, casual, technical)
  3. Context: One of (status_update, request, announcement, follow_up, response, recap)
  4. Optional: Recipient name/title, any specific requirements
Claude will transform the input into a polished, professional email with:
  • Appropriate greeting and sign-off
  • Clear structure and flow
  • Consistent tone throughout
  • Professional formatting
  • Proper punctuation and grammar
向Claude提供以下信息:
  1. 内容:项目符号要点、笔记或对话摘要
  2. 语气:以下之一(正式、随意、技术性)
  3. 场景:以下之一(status_update、request、announcement、follow_up、response、recap)
  4. 可选:收件人姓名/头衔、任何特定要求
Claude会将输入转换为一封经过润色的专业邮件,包含:
  • 合适的问候语和结束语
  • 清晰的结构和逻辑流程
  • 全程一致的语气
  • 专业的格式
  • 正确的标点和语法

Supported Tones

支持的语气

Formal

正式

  • Professional business language
  • Complete sentences and formal grammar
  • Respectful and courteous
  • Suitable for: executives, external stakeholders, important announcements
  • Example phrases: "I would like to...", "Thank you for your consideration...", "Please find attached..."
  • 专业的商务语言
  • 完整的句子和正式语法
  • 尊重且礼貌
  • 适用场景:高管、外部利益相关者、重要公告
  • 示例短语:"I would like to...", "Thank you for your consideration...", "Please find attached..."

Casual

随意

  • Friendly and approachable tone
  • Conversational language
  • Professional but relaxed
  • Suitable for: teammates, internal communications, collaborative contexts
  • Example phrases: "Just wanted to let you know...", "Feel free to reach out...", "Let's connect..."
  • 友好且平易近人的语气
  • 口语化的语言
  • 专业但轻松
  • 适用场景:同事、内部沟通、协作场景
  • 示例短语:"Just wanted to let you know...", "Feel free to reach out...", "Let's connect..."

Technical

技术性

  • Precise and detailed
  • Uses domain-specific terminology
  • Direct and clear
  • Suitable for: technical teams, system documentation, architecture discussions
  • Example phrases: "The implementation includes...", "The system parameters are configured to...", "Technical specifications..."
  • 精确且详细
  • 使用领域特定术语
  • 直接且清晰
  • 适用场景:技术团队、系统文档、架构讨论
  • 示例短语:"The implementation includes...", "The system parameters are configured to...", "Technical specifications..."

Supported Contexts

支持的场景

Status Update

状态更新

Purpose: Inform recipients about current progress, completed work, and next steps
Structure:
  1. Opening: What period/project this covers
  2. Completed items: What was accomplished
  3. In-progress items: Current work
  4. Upcoming items: What's next
  5. Blockers/Issues: Any challenges (if applicable)
  6. Closing: Invitation for questions/discussion
Best for: Weekly updates, sprint reviews, project progress reports
目的:向收件人告知当前进度、已完成工作和下一步计划
结构
  1. 开头:说明涵盖的时间段/项目
  2. 已完成项:已完成的工作
  3. 进行中项:当前正在进行的工作
  4. 即将进行项:下一步计划
  5. 障碍/问题:任何挑战(如适用)
  6. 结尾:邀请提问/讨论
最佳适用:每周更新、冲刺回顾、项目进度报告

Request

请求

Purpose: Ask for action, approval, resources, or input from recipients
Structure:
  1. Context: Why this request is important
  2. What's being asked: Clear, specific request
  3. Why it matters: Benefits or urgency
  4. Timeline: When needed
  5. Next steps: How to respond
  6. Closing: Appreciation and contact info
Best for: Budget requests, time off, resources, approvals, feedback
目的:向收件人请求行动、批准、资源或输入
结构
  1. 背景:说明该请求的重要性
  2. 请求内容:清晰、具体的请求
  3. 重要性:益处或紧迫性
  4. 时间线:需要的时间
  5. 下一步:如何回复
  6. 结尾:感谢和联系信息
最佳适用:预算请求、休假申请、资源申请、批准请求、反馈请求

Announcement

公告

Purpose: Communicate news, changes, or information to a team or stakeholder group
Structure:
  1. Hook: Lead with the announcement
  2. Context: Why this change/news matters
  3. Details: Specific information
  4. Impact: How it affects recipients
  5. Next steps: What recipients should know/do
  6. Closing: Point of contact for questions
Best for: Product launches, policy changes, team updates, organizational changes
目的:向团队或利益相关者群体传达新闻、变更或信息
结构
  1. 引子:开门见山说明公告内容
  2. 背景:说明该变更/新闻的重要性
  3. 细节:具体信息
  4. 影响:对收件人的影响
  5. 下一步:收件人需要了解/做的事情
  6. 结尾:问题联系人
最佳适用:产品发布、政策变更、团队更新、组织变更

Follow-up

跟进

Purpose: Continue a conversation, remind about commitments, or move items forward
Structure:
  1. Reference: What previous conversation/commitment this relates to
  2. Update: What's happened since
  3. Call to action: What's needed next
  4. Offer to help: Your contribution/availability
  5. Closing: Clear next steps
Best for: After meetings, checking on decisions, ensuring progress
目的:继续对话、提醒承诺事项或推进工作
结构
  1. 参考:说明与之前哪次对话/承诺相关
  2. 更新:自上次以来的进展
  3. 行动呼吁:下一步需要做什么
  4. 提供帮助:你的贡献/可用性
  5. 结尾:清晰的下一步计划
最佳适用:会议后跟进、检查决策进度、确保工作推进

Response

回复

Purpose: Reply to an inquiry, offer, or question
Structure:
  1. Appreciation: Thank them for reaching out
  2. Answer: Direct response to their question/request
  3. Details: Additional relevant information
  4. Next steps: How to proceed
  5. Closing: Reaffirm helpfulness
Best for: Replying to inquiries, addressing questions, responding to proposals
目的:回复咨询、提议或问题
结构
  1. 感谢:感谢对方联系
  2. 回答:直接回复他们的问题/请求
  3. 细节:额外的相关信息
  4. 下一步:如何推进
  5. 结尾:重申愿意提供帮助
最佳适用:回复咨询、解决问题、回应提案

Recap

总结

Purpose: Summarize a meeting, conversation, or decision for the record
Structure:
  1. Opening: What was discussed
  2. Key decisions: What was decided
  3. Action items: Who's doing what by when
  4. Outstanding issues: What still needs resolution
  5. Closing: Confirmation and next meeting
Best for: Meeting summaries, decision documentation, action item tracking
目的:记录会议、对话或决策的摘要
结构
  1. 开头:说明讨论的内容
  2. 关键决策:做出的决策
  3. 行动项:谁在何时做什么
  4. 未解决问题:仍需解决的事项
  5. 结尾:确认和下次会议安排
最佳适用:会议总结、决策文档、行动项跟踪

Examples

示例

Example 1: Status Update (Formal Tone)

示例1:状态更新(正式语气)

Input:
  • Tone: formal
  • Context: status_update
  • Bullet points:
    • Completed authentication module implementation
    • Unit tests at 94% coverage
    • Performance benchmarks show 15% improvement
    • Database migration testing in progress
    • Need approval on API schema changes
    • Team meeting scheduled for Thursday
Output:
Dear Team,

I am writing to provide a status update on the authentication module project for the week of November 4-8.

Completed Items:
The authentication module implementation has been completed and is ready for integration testing. Unit test coverage has reached 94%, demonstrating comprehensive code validation. Performance benchmarks indicate a 15% improvement over the previous implementation.

In Progress:
Database migration testing is currently underway to ensure data integrity during the transition. We anticipate completion by end of day Friday.

Upcoming:
The team will gather on Thursday to discuss and potentially approve the proposed API schema changes. Your input on this matter would be greatly appreciated.

Please let me know if you have any questions or concerns regarding this update.

Best regards,
[Your Name]
输入
  • 语气:正式
  • 场景:status_update
  • 项目符号要点:
    • 完成了认证模块的实现
    • 单元测试覆盖率达94%
    • 性能基准测试显示提升15%
    • 数据库迁移测试正在进行中
    • 需要批准API架构变更
    • 团队会议定于周四举行
输出
Dear Team,

I am writing to provide a status update on the authentication module project for the week of November 4-8.

Completed Items:
The authentication module implementation has been completed and is ready for integration testing. Unit test coverage has reached 94%, demonstrating comprehensive code validation. Performance benchmarks indicate a 15% improvement over the previous implementation.

In Progress:
Database migration testing is currently underway to ensure data integrity during the transition. We anticipate completion by end of day Friday.

Upcoming:
The team will gather on Thursday to discuss and potentially approve the proposed API schema changes. Your input on this matter would be greatly appreciated.

Please let me know if you have any questions or concerns regarding this update.

Best regards,
[Your Name]

Example 2: Request (Casual Tone)

示例2:请求(随意语气)

Input:
  • Tone: casual
  • Context: request
  • Recipient: Engineering Manager
  • Bullet points:
    • Need to attend conference next month
    • Will present technical talk on distributed systems
    • Conference dates March 15-17
    • Budget needed for travel and registration
    • Will share updates with team while there
Output:
Hi [Manager Name],

I wanted to reach out about an opportunity I'd like to pursue. I've been selected to give a talk on distributed systems architecture at the upcoming tech conference on March 15-17. It's a great chance to represent the company and share what we've learned.

Here's what I'd need:
- Travel and lodging budget (I'll keep it reasonable)
- Time off for the conference dates
- Conference registration fee

I'll definitely share key learnings and insights with the team when I get back, so we can all benefit from the experience. I'm happy to discuss this further if you have any questions.

Let me know what you think!

Thanks,
[Your Name]
输入
  • 语气:随意
  • 场景:request
  • 收件人:工程经理
  • 项目符号要点:
    • 需要参加下个月的会议
    • 将发表关于分布式系统的技术演讲
    • 会议日期为3月15-17日
    • 需要差旅和注册预算
    • 参会期间会与团队分享更新
输出
Hi [Manager Name],

I wanted to reach out about an opportunity I'd like to pursue. I've been selected to give a talk on distributed systems architecture at the upcoming tech conference on March 15-17. It's a great chance to represent the company and share what we've learned.

Here's what I'd need:
- Travel and lodging budget (I'll keep it reasonable)
- Time off for the conference dates
- Conference registration fee

I'll definitely share key learnings and insights with the team when I get back, so we can all benefit from the experience. I'm happy to discuss this further if you have any questions.

Let me know what you think!

Thanks,
[Your Name]

Example 3: Announcement (Formal Tone)

示例3:公告(正式语气)

Input:
  • Tone: formal
  • Context: announcement
  • Bullet points:
    • New deployment pipeline going live
    • Reduces deployment time from 2 hours to 15 minutes
    • All teams can self-serve deployments
    • Training session Thursday
    • FAQ document shared in wiki
    • Questions? Contact DevOps team
Output:
Subject: New Deployment Pipeline Now Available

Dear Team,

We are pleased to announce the launch of our new automated deployment pipeline, effective immediately. This infrastructure improvement represents a significant operational enhancement for our entire organization.

Key Benefits:
Deployment time has been reduced from 2 hours to approximately 15 minutes, enabling more frequent and reliable releases. Additionally, all development teams now have self-service deployment capabilities, reducing dependency on centralized operations.

What You Need to Know:
A comprehensive training session will be held on Thursday at 2:00 PM to walk through the new process. A detailed FAQ document has been posted to our internal wiki for reference.

Next Steps:
Please plan to attend the training session or review the documentation at your earliest convenience. If you have questions or encounter any issues, please reach out to the DevOps team.

We are confident this will improve our development velocity and system reliability.

Best regards,
Platform Operations Team
输入
  • 语气:正式
  • 场景:announcement
  • 项目符号要点:
    • 新的部署流水线即将上线
    • 将部署时间从2小时缩短至15分钟
    • 所有团队均可自助部署
    • 周四将举办培训课程
    • FAQ文档已共享至维基
    • 有问题?联系DevOps团队
输出
Subject: New Deployment Pipeline Now Available

Dear Team,

We are pleased to announce the launch of our new automated deployment pipeline, effective immediately. This infrastructure improvement represents a significant operational enhancement for our entire organization.

Key Benefits:
Deployment time has been reduced from 2 hours to approximately 15 minutes, enabling more frequent and reliable releases. Additionally, all development teams now have self-service deployment capabilities, reducing dependency on centralized operations.

What You Need to Know:
A comprehensive training session will be held on Thursday at 2:00 PM to walk through the new process. A detailed FAQ document has been posted to our internal wiki for reference.

Next Steps:
Please plan to attend the training session or review the documentation at your earliest convenience. If you have questions or encounter any issues, please reach out to the DevOps team.

We are confident this will improve our development velocity and system reliability.

Best regards,
Platform Operations Team

Example 4: Follow-up (Casual Tone)

示例4:跟进(随意语气)

Input:
  • Tone: casual
  • Context: follow_up
  • Bullet points:
    • Follow-up from Tuesday design review meeting
    • Discussed new dashboard mockups
    • Agreed to implement three-column layout
    • Need design system updates for new components
    • Developer assignments: James (chart widgets), Sarah (data table)
    • Next review in two weeks
Output:
Hi everyone,

Just wanted to follow up on our design review from Tuesday. We got some great feedback on the dashboard mockups and made some solid decisions moving forward.

Here's where we landed:
We're going with the three-column layout design, which the team felt was the cleanest option. This will require some updates to our design system for the new component types we're using.

Who's doing what:
James will take point on the chart widgets, and Sarah will handle the data table component. I'll coordinate the design system updates to support both.

Next steps:
We'll reconvene in two weeks for the next design review. If anyone spots issues before then, just ping the group.

Thanks for the great collaboration!

[Your Name]
输入
  • 语气:随意
  • 场景:follow_up
  • 项目符号要点:
    • 跟进周二的设计评审会议
    • 讨论了新的仪表板原型
    • 同意实现三列布局
    • 需为新组件更新设计系统
    • 开发人员分配:James(图表小部件)、Sarah(数据表)
    • 两周后进行下一次评审
输出
Hi everyone,

Just wanted to follow up on our design review from Tuesday. We got some great feedback on the dashboard mockups and made some solid decisions moving forward.

Here's where we landed:
We're going with the three-column layout design, which the team felt was the cleanest option. This will require some updates to our design system for the new component types we're using.

Who's doing what:
James will take point on the chart widgets, and Sarah will handle the data table component. I'll coordinate the design system updates to support both.

Next steps:
We'll reconvene in two weeks for the next design review. If anyone spots issues before then, just ping the group.

Thanks for the great collaboration!

[Your Name]

Example 5: Response (Technical Tone)

示例5:回复(技术性语气)

Input:
  • Tone: technical
  • Context: response
  • Bullet points:
    • Question: How does caching layer work?
    • Answer: Redis-based distributed cache
    • TTL configuration: 1 hour default, configurable per endpoint
    • Cache invalidation: Event-driven and time-based
    • Performance: 95th percentile latency reduced by 40%
    • Code examples available in repository
Output:
Thank you for your inquiry regarding our caching architecture.

The caching layer is implemented using a Redis-based distributed cache with the following specifications:

Configuration:
- Default TTL: 3600 seconds (1 hour)
- TTL is configurable per endpoint via the cache_ttl decorator
- Cache key format: namespace:resource_id:version_hash
- Compression enabled for values exceeding 1KB

Invalidation Strategy:
The system employs a hybrid invalidation approach:
- Event-driven invalidation triggered by data mutation operations
- Time-based expiration using the configured TTL
- Manual invalidation available via administrative interface

Performance Characteristics:
Implementation of this caching strategy has resulted in a 40% reduction in 95th percentile latency for read-heavy operations.

Implementation Details:
Complete code examples and configuration documentation are available in the repository under /docs/caching-architecture. The cache client library provides both synchronous and asynchronous interfaces.

Please reach out if you require additional technical details or have further questions.

Best regards,
[Your Name]
输入
  • 语气:技术性
  • 场景:response
  • 项目符号要点:
    • 问题:缓存层如何工作?
    • 回答:基于Redis的分布式缓存
    • TTL配置:默认1小时,可按端点配置
    • 缓存失效:事件驱动和基于时间
    • 性能:95百分位延迟降低40%
    • 代码示例可在仓库中获取
输出
Thank you for your inquiry regarding our caching architecture.

The caching layer is implemented using a Redis-based distributed cache with the following specifications:

Configuration:
- Default TTL: 3600 seconds (1 hour)
- TTL is configurable per endpoint via the cache_ttl decorator
- Cache key format: namespace:resource_id:version_hash
- Compression enabled for values exceeding 1KB

Invalidation Strategy:
The system employs a hybrid invalidation approach:
- Event-driven invalidation triggered by data mutation operations
- Time-based expiration using the configured TTL
- Manual invalidation available via administrative interface

Performance Characteristics:
Implementation of this caching strategy has resulted in a 40% reduction in 95th percentile latency for read-heavy operations.

Implementation Details:
Complete code examples and configuration documentation are available in the repository under /docs/caching-architecture. The cache client library provides both synchronous and asynchronous interfaces.

Please reach out if you require additional technical details or have further questions.

Best regards,
[Your Name]

Example 6: Recap (Formal Tone)

示例6:总结(正式语气)

Input:
  • Tone: formal
  • Context: recap
  • Meeting: Q4 Planning Session
  • Attendees: Leadership team
  • Bullet points:
    • Decided to prioritize platform stability over new features
    • Moving API gateway migration to Q1
    • Budget approved for third-party vendor assessment
    • Alex leading architecture review
    • Next planning meeting December 1
    • Action items: vendor proposals due Nov 20, architecture plan due Nov 25
Output:
Subject: Q4 Planning Session - Summary and Action Items

Dear Team,

This message summarizes the key outcomes and decisions from our Q4 Planning Session held today.

Key Decisions:
1. Platform stability has been prioritized over the addition of new features for Q4
2. The API gateway migration initiative has been rescheduled for Q1 to align with resource availability
3. Budget has been approved for a third-party vendor assessment to evaluate infrastructure options

Assigned Responsibilities:
- Alex Chen will lead the comprehensive architecture review
- All team leads will provide vendor proposals by November 20
- Architecture recommendations document is due November 25

Next Steps:
The next planning meeting is scheduled for December 1 at 10:00 AM. Please come prepared with your respective departmental updates and any outstanding questions.

Should you require clarification on any of the decisions or action items outlined above, please do not hesitate to contact me.

Best regards,
[Your Name]
输入
  • 语气:正式
  • 场景:recap
  • 会议:Q4规划会议
  • 参会者:领导团队
  • 项目符号要点:
    • 决定优先考虑平台稳定性而非新功能
    • 将API网关迁移推迟至Q1
    • 批准第三方供应商评估预算
    • Alex负责架构评审
    • 下一次规划会议为12月1日
    • 行动项:供应商提案需在11月20日前提交,架构计划需在11月25日前提交
输出
Subject: Q4 Planning Session - Summary and Action Items

Dear Team,

This message summarizes the key outcomes and decisions from our Q4 Planning Session held today.

Key Decisions:
1. Platform stability has been prioritized over the addition of new features for Q4
2. The API gateway migration initiative has been rescheduled for Q1 to align with resource availability
3. Budget has been approved for a third-party vendor assessment to evaluate infrastructure options

Assigned Responsibilities:
- Alex Chen will lead the comprehensive architecture review
- All team leads will provide vendor proposals by November 20
- Architecture recommendations document is due November 25

Next Steps:
The next planning meeting is scheduled for December 1 at 10:00 AM. Please come prepared with your respective departmental updates and any outstanding questions.

Should you require clarification on any of the decisions or action items outlined above, please do not hesitate to contact me.

Best regards,
[Your Name]

Key Features

核心特性

Tone Consistency

语气一致性

Each email maintains consistent tone throughout, avoiding jarring switches in formality or language level.
每封邮件全程保持一致的语气,避免正式程度或语言风格的突兀切换。

Contextual Structure

场景化结构

Each context type follows an appropriate structure that guides readers through the information logically.
每种场景类型都遵循合适的结构,引导读者逻辑清晰地获取信息。

Professional Formatting

专业格式

  • Clear paragraph breaks
  • Appropriate use of lists and bullet points
  • Proper salutations and closings
  • Subject lines when appropriate
  • 清晰的段落分隔
  • 合理使用列表和项目符号
  • 恰当的称呼和结束语
  • 必要时添加主题行

Grammar and Clarity

语法与清晰度

  • Correct punctuation and spelling
  • Clear, concise language
  • Active voice preferred
  • Removes redundancy
  • 正确的标点和拼写
  • 清晰、简洁的语言
  • 优先使用主动语态
  • 去除冗余内容

Tips for Best Results

最佳效果提示

  1. Be Specific: Provide concrete details rather than vague summaries
  2. Include Priorities: Highlight what matters most if information is extensive
  3. Clarify Action Items: Specify who should do what and by when
  4. Provide Context: Help Claude understand why this information matters
  5. Specify Recipients: Mention if email is for executives, teammates, or external parties
  1. 具体明确:提供具体细节而非模糊摘要
  2. 明确优先级:如果信息较多,突出最重要的内容
  3. 明确行动项:指定谁在何时做什么
  4. 提供背景:帮助Claude理解该信息的重要性
  5. 指定收件人:说明邮件是发给高管、同事还是外部人员

What This Skill Does NOT Do

该Skill不具备的功能

  • Send emails on your behalf
  • Change the meaning of your content
  • Add information not provided
  • Override the tone you requested
  • Generate inappropriate content
Always review generated emails before sending. You remain responsible for final content and accuracy.
  • 代你发送邮件
  • 改变内容的原意
  • 添加未提供的信息
  • 覆盖你指定的语气
  • 生成不当内容
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