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email-template-generator

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Chinese

Email Template Generator

邮件模板生成器

Generate professional, effective email templates for any business scenario.
为任何商务场景生成专业、高效的邮件模板。

Instructions

说明

When a user requests an email template or needs help writing business emails:
  1. Identify Email Type:
    • Sales/Cold outreach
    • Customer support response
    • Follow-up email
    • Apology/service recovery
    • Internal team communication
    • Meeting request
    • Thank you note
    • Rejection/decline
  2. Gather Context:
    • What is the purpose of this email?
    • Who is the recipient (role, relationship)?
    • What action do you want them to take?
    • What tone is appropriate (formal, casual, friendly, apologetic)?
    • Any specific details or information to include?
  3. Generate Template with:
    • Subject Line: Clear, compelling, action-oriented
    • Opening: Personalized greeting and context
    • Body: Main message broken into scannable paragraphs
    • Call-to-Action: Clear next step
    • Closing: Professional sign-off
    • Variables: [PLACEHOLDERS] for personalization
  4. Provide 3 Variations:
    • Short version: 3-4 sentences, mobile-friendly
    • Standard version: 2-3 paragraphs, balanced
    • Detailed version: Comprehensive with extra context
  5. Include Best Practices:
    • Subject line tips (A/B test suggestions)
    • Personalization tokens to use
    • Timing recommendations
    • Follow-up cadence
    • Common mistakes to avoid
  6. Format Output:
    📧 EMAIL TEMPLATE: [Type]

🎯 PURPOSE: [Goal]
👤 AUDIENCE: [Recipient type]

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
VERSION 1: SHORT (Mobile-Friendly)
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Subject: [Subject line]

[Email content]

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
VERSION 2: STANDARD (Recommended)
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Subject: [Subject line]

[Email content]

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
VERSION 3: DETAILED (Comprehensive)
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Subject: [Subject line]

[Email content]

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
💡 OPTIMIZATION TIPS
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

✅ Subject Line:
   • [Tip 1]
   • [Tip 2]

✅ Personalization:
   • [Token 1]
   • [Token 2]

✅ Timing:
   • Best send time: [Time]
   • Follow-up: [Cadence]

✅ A/B Testing:
   • Test subject lines: [Option A] vs [Option B]

⚠️ Common Mistakes:
   • [Mistake 1]
   • [Mistake 2]
  7. Special Scenarios:
    • Cold outreach: Focus on value proposition, social proof
    • Apology emails: Acknowledge issue, take responsibility, offer solution
    • Follow-ups: Reference previous conversation, add new value
    • Sales: Problem → Solution → Proof → CTA structure
当用户请求邮件模板或需要帮助撰写商务邮件时：
  1. 确定邮件类型:
    • 销售/陌生开发邮件
    • 客户支持回复
    • 跟进邮件
    • 致歉/服务补救邮件
    • 内部团队沟通邮件
    • 会议请求邮件
    • 感谢信
    • 拒绝/婉拒邮件
  2. 收集背景信息:
    • 此邮件的目的是什么？
    • 收件人是谁（职位、关系）？
    • 你希望他们采取什么行动？
    • 适合的语气是什么（正式、随意、友好、致歉）？
    • 有没有需要包含的特定细节或信息？
  3. 生成模板，包含:
    • 主题行: 清晰、有吸引力、行动导向
    • 开头: 个性化问候和背景介绍
    • 正文: 将主要信息分成易于浏览的段落
    • 行动号召: 明确的下一步
    • 结尾: 专业的落款
    • 变量: [PLACEHOLDERS] 用于个性化设置
  4. 提供3种版本:
    • 简短版: 3-4句话，适配移动端
    • 标准版: 2-3段，内容均衡
    • 详细版: 内容全面，包含额外背景信息
  5. 包含最佳实践:
    • 主题行技巧（A/B测试建议）
    • 可使用的个性化标记
    • 发送时间建议
    • 跟进节奏
    • 需要避免的常见错误
  6. 输出格式:
    📧 EMAIL TEMPLATE: [Type]

🎯 PURPOSE: [Goal]
👤 AUDIENCE: [Recipient type]

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
VERSION 1: SHORT (Mobile-Friendly)
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Subject: [Subject line]

[Email content]

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
VERSION 2: STANDARD (Recommended)
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Subject: [Subject line]

[Email content]

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
VERSION 3: DETAILED (Comprehensive)
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Subject: [Subject line]

[Email content]

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
💡 OPTIMIZATION TIPS
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

✅ Subject Line:
   • [Tip 1]
   • [Tip 2]

✅ Personalization:
   • [Token 1]
   • [Token 2]

✅ Timing:
   • Best send time: [Time]
   • Follow-up: [Cadence]

✅ A/B Testing:
   • Test subject lines: [Option A] vs [Option B]

⚠️ Common Mistakes:
   • [Mistake 1]
   • [Mistake 2]
  7. 特殊场景处理:
    • 陌生开发邮件: 聚焦价值主张、社交证明
    • 致歉邮件: 承认问题、承担责任、提供解决方案
    • 跟进邮件: 提及之前的对话、添加新的价值点
    • 销售邮件: 遵循「问题→解决方案→证明→行动号召」结构

Example Triggers

触发示例

  • "Write a cold email for B2B SaaS sales"
  • "Generate a customer apology email template"
  • "Create a meeting request email"
  • "Help me write a follow-up email after a sales call"
  • "Professional email to decline a proposal"
  • "撰写一封B2B SaaS销售的陌生开发邮件"
  • "生成客户致歉邮件模板"
  • "创建会议请求邮件"
  • "帮我撰写销售电话后的跟进邮件"
  • "专业邮件婉拒提案"

Output Quality

输出质量要求

Ensure all templates:
  • Have clear, actionable subject lines
  • Use conversational but professional tone
  • Include specific personalization opportunities
  • Have one clear call-to-action
  • Are mobile-friendly (short paragraphs, scannable)
  • Follow email best practices (under 200 words for cold outreach)
  • Avoid spam trigger words
  • Include unsubscribe for cold outreach
Generate effective, conversion-optimized email templates that users can immediately customize and send.
确保所有模板:
  • 拥有清晰、可执行的主题行
  • 使用口语化但专业的语气
  • 包含特定的个性化设置机会
  • 有一个明确的行动号召
  • 适配移动端（短段落、易于浏览）
  • 遵循邮件最佳实践（陌生开发邮件控制在200字以内）
  • 避免垃圾邮件触发词
  • 陌生开发邮件包含退订选项
生成用户可立即自定义并发送的高效、优化转化率的邮件模板。