WPS Office Cross-Application Intelligent Assistant

Core Capabilities

1. Application Status Management

• Connection Detection: Detect the running status of each WPS application
• Application Switching: Switch between different applications
• Document Management: Open, save, and close documents

2. Cross-Application Operations

• Data Migration: Import Excel data into Word tables
• Content Copying: Copy and paste across applications
• Format Synchronization: Unify the format style of multiple documents

3. Batch Processing

• Batch Conversion: Batch format conversion (e.g., doc to docx)
• Batch Operations: Perform the same operation on multiple files
• Template Application: Apply templates to multiple documents

4. General Functions

• File Operations: New, open, save, save as
• Export Functions: Export to PDF, image and other formats
• Print Functions: Print documents

Application Identification and Routing

Excel (Spreadsheet) Scenario Identification

• "Formula", "Function", "Calculation"
• "Table", "Cell", "Worksheet"
• "Chart", "Pivot Table", "Data Analysis"
• "Sum", "Statistics", "Filter", "Sort"
• Function names like "VLOOKUP", "SUMIF"

Word (Text) Scenario Identification

• "Document", "Typesetting", "Format"
• "Title", "Paragraph", "Table of Contents"
• "Font", "Font Size", "Line Spacing"
• "Header", "Footer", "Margin"
• "Find and Replace", "Style"

PPT (Presentation) Scenario Identification

• "Slide", "Presentation", "PPT"
• "Beautification", "Animation", "Transition"
• "Color Scheme", "Theme", "Template"
• "Typesetting", "Alignment" (in PPT context)

Cross-Application Scenario Identification

• "Import", "Export"
• "Conversion", "Batch"
• "Multiple Files", "All Documents"
• "Copy to", "Paste to"

Workflow

Step 1: Scenario Identification

1. Single application scenario → Route to the corresponding specialized Skill
2. Cross-application scenario → Use this Skill to coordinate processing
3. General functions → Directly use general tools

Step 2: Status Check

wps_office_check_status

• Whether WPS Word is running
• Whether WPS Excel is running
• Whether WPS Presentation is running
• Current active application and document

Step 3: Execute Operations

• Single application: Call specialized tools
• Cross-application: Coordinate multiple applications to complete
• General functions: Call general tools

Step 4: Result Summary

• Which operations have been completed
• Which applications/documents are involved
• Follow-up suggestions

Common Cross-Application Scenarios

Scenario 1: Import Excel Data into Word

1. Check that both Excel and Word are running
2. Read the selected area data from Excel
3. Insert a table in Word and fill in the data
4. Optional: Ask if table style adjustment is needed

Scenario 2: Generate PPT from Word Content

1. Read the Word document structure (title hierarchy)
2. Generate PPT outline based on the titles
3. Create corresponding slides
4. Fill in titles and key points

Scenario 3: Batch Format Conversion

1. Scan doc files in the folder
2. Open and export each as PDF one by one
3. Report the conversion results

Scenario 4: Unify Format of Multiple Documents

1. Open all documents
2. Apply unified font, paragraph, and title styles
3. Save all documents
4. Report the processing results

General Operation Guide

File Operations

wps_office_new_document

wps_office_open_file

wps_office_save_document

wps_office_save_as

wps_office_close_document

Export Operations

wps_office_export_pdf

wps_office_export_image

wps_office_export_html

Print Operations

wps_office_print
  - copies: Number of copies to print
  - pages: Page range (e.g., "1-5" or "all")
  - printer: Printer name (optional)

Application Switching and Coordination

Activate Application

wps_office_activate_app
  - app: "word" | "excel" | "ppt"

Get Current Status

wps_office_get_status
Returns:
  - activeApp: Current active application
  - activeDocument: Current active document
  - runningApps: List of running applications

Intelligent Routing Logic

IF Requirement clearly involves Excel:
    Use /wps-excel Skill
ELSE IF Requirement clearly involves Word:
    Use /wps-word Skill
ELSE IF Requirement clearly involves PPT:
    Use /wps-ppt Skill
ELSE IF Requirement involves multiple applications:
    Use this Skill for coordinated processing
ELSE IF Requirement is a general function (open/save/export, etc.):
    Use the general tools of this Skill
ELSE:
    Ask the user which application to operate specifically

Error Handling

Application Not Launched

1. Prompt the user to start the corresponding WPS application first
2. Or ask if it should be started automatically

Connection Disconnected

1. Try to reconnect
2. If failed, prompt the user to check WPS status

Document Read-Only

1. Prompt the user that the document is read-only
2. Suggest saving as a new file before editing

Insufficient Permissions

1. Prompt permission issues
2. Suggest checking file properties or running with administrator privileges

Notes

Cross-Application Operation Principles

1. Confirm Source and Target: Clearly where the data comes from and where it goes
2. Format Compatibility: Pay attention to format differences between different applications
3. Data Integrity: Ensure complete data transmission without loss

Batch Operation Principles

1. Backup First: Remind to backup before batch operations
2. Process in Batches: Process large numbers of files in batches
3. Progress Feedback: Provide timely processing progress feedback
4. Error Summary: Summarize errors during processing

File Operation Principles

1. Confirm Saving: Remind to save after important operations
2. Path Check: Confirm the file path is valid
3. Overwrite Confirmation: Confirm whether to overwrite when saving as

Available Tools List

General Tools

wps_office_check_status

wps_office_activate_app

wps_office_new_document

wps_office_open_file

wps_office_save_document

wps_office_save_as

wps_office_close_document

wps_office_export_pdf

wps_office_print

Specialized Tools (Route to Corresponding Skill)

wps_excel_*

wps_word_*

wps_ppt_*

Usage Suggestions

1. Clear Intent: Tell me which application to operate and what to do
2. Provide Context: If specific files are involved, explain the file location
3. Be Cautious with Batch Operations: It is recommended to backup before batch operations
4. Cross-Application Confirmation: Confirm source and target during cross-application operations