ClickUp Automation via Rube MCP

Automate ClickUp project management workflows including task creation and updates, workspace hierarchy navigation, comments, and team member management through Composio's ClickUp toolkit.

Toolkit docs: composio.dev/toolkits/clickup

Prerequisites

Rube MCP must be connected (RUBE_SEARCH_TOOLS available)
Active ClickUp connection via
```
RUBE_MANAGE_CONNECTIONS
```
with toolkit
```
clickup
```
Always call
```
RUBE_SEARCH_TOOLS
```
first to get current tool schemas

Setup

Get Rube MCP: Add

https://rube.app/mcp

as an MCP server in your client configuration. No API keys needed — just add the endpoint and it works.

Verify Rube MCP is available by confirming
```
RUBE_SEARCH_TOOLS
```
responds
Call
```
RUBE_MANAGE_CONNECTIONS
```
with toolkit
```
clickup
```
If connection is not ACTIVE, follow the returned auth link to complete ClickUp OAuth
Confirm connection status shows ACTIVE before running any workflows

Core Workflows

1. Create and Manage Tasks

When to use: User wants to create tasks, subtasks, update task properties, or list tasks in a ClickUp list.

Tool sequence:

```
CLICKUP_GET_AUTHORIZED_TEAMS_WORKSPACES
```
- Get workspace/team IDs [Prerequisite]
```
CLICKUP_GET_SPACES
```
- List spaces in the workspace [Prerequisite]
```
CLICKUP_GET_FOLDERS
```
- List folders in a space [Prerequisite]
```
CLICKUP_GET_FOLDERLESS_LISTS
```
- Get lists not inside folders [Optional]
```
CLICKUP_GET_LIST
```
- Validate list and check available statuses [Prerequisite]
```
CLICKUP_CREATE_TASK
```
- Create a task in the target list [Required]
```
CLICKUP_CREATE_TASK
```
(with
```
parent
```
) - Create subtask under a parent task [Optional]
```
CLICKUP_UPDATE_TASK
```
- Modify task status, assignees, dates, priority [Optional]
```
CLICKUP_GET_TASK
```
- Retrieve full task details [Optional]
```
CLICKUP_GET_TASKS
```
- List all tasks in a list with filters [Optional]
```
CLICKUP_DELETE_TASK
```
- Permanently remove a task [Optional]

Key parameters for CLICKUP_CREATE_TASK:

```
list_id
```
: Target list ID (integer, required)
```
name
```
: Task name (string, required)
```
description
```
: Detailed task description
```
status
```
: Must exactly match (case-sensitive) a status name configured in the target list
```
priority
```
: 1 (Urgent), 2 (High), 3 (Normal), 4 (Low)
```
assignees
```
: Array of user IDs (integers)
```
due_date
```
: Unix timestamp in milliseconds
```
parent
```
: Parent task ID string for creating subtasks
```
tags
```
: Array of tag name strings
```
time_estimate
```
: Estimated time in milliseconds

Pitfalls:

```
status
```
is case-sensitive and must match an existing status in the list; use
```
CLICKUP_GET_LIST
```
to check available statuses
```
due_date
```
and
```
start_date
```
are Unix timestamps in milliseconds, not seconds
Subtask
```
parent
```
must be a task (not another subtask) in the same list
```
notify_all
```
triggers watcher notifications; set to false for bulk operations
Retries can create duplicates; track created task IDs to avoid re-creation
```
custom_item_id
```
for milestones (ID 1) is subject to workspace plan quotas

2. Navigate Workspace Hierarchy

When to use: User wants to browse or manage the ClickUp workspace structure (Workspaces > Spaces > Folders > Lists).

Tool sequence:

```
CLICKUP_GET_AUTHORIZED_TEAMS_WORKSPACES
```
- List all accessible workspaces [Required]
```
CLICKUP_GET_SPACES
```
- List spaces within a workspace [Required]
```
CLICKUP_GET_SPACE
```
- Get details for a specific space [Optional]
```
CLICKUP_GET_FOLDERS
```
- List folders in a space [Required]
```
CLICKUP_GET_FOLDER
```
- Get details for a specific folder [Optional]
```
CLICKUP_CREATE_FOLDER
```
- Create a new folder in a space [Optional]
```
CLICKUP_GET_FOLDERLESS_LISTS
```
- List lists not inside any folder [Required]
```
CLICKUP_GET_LIST
```
- Get list details including statuses and custom fields [Optional]

Key parameters:

```
team_id
```
: Workspace ID from GET_AUTHORIZED_TEAMS_WORKSPACES (required for spaces)
```
space_id
```
: Space ID (required for folders and folderless lists)
```
folder_id
```
: Folder ID (required for GET_FOLDER)
```
list_id
```
: List ID (required for GET_LIST)
```
archived
```
: Boolean filter for archived/active items

Pitfalls:

ClickUp hierarchy is: Workspace (Team) > Space > Folder > List > Task
Lists can exist directly under Spaces (folderless) or inside Folders
Must use
```
CLICKUP_GET_FOLDERLESS_LISTS
```
to find lists not inside folders;
```
CLICKUP_GET_FOLDERS
```
only returns folders
```
team_id
```
in ClickUp API refers to the Workspace ID, not a user group

3. Add Comments to Tasks

When to use: User wants to add comments, review existing comments, or manage comment threads on tasks.

Tool sequence:

```
CLICKUP_GET_TASK
```
- Verify task exists and get task_id [Prerequisite]
```
CLICKUP_CREATE_TASK_COMMENT
```
- Add a new comment to the task [Required]
```
CLICKUP_GET_TASK_COMMENTS
```
- List existing comments on the task [Optional]
```
CLICKUP_UPDATE_COMMENT
```
- Edit comment text, assignee, or resolution status [Optional]

Key parameters for CLICKUP_CREATE_TASK_COMMENT:

```
task_id
```
: Task ID string (required)
```
comment_text
```
: Comment content with ClickUp formatting support (required)
```
assignee
```
: User ID to assign the comment to (required)
```
notify_all
```
: true/false for watcher notifications (required)

Key parameters for CLICKUP_GET_TASK_COMMENTS:

```
task_id
```
: Task ID string (required)
```
start
```
/
```
start_id
```
: Pagination for older comments (max 25 per page)

Pitfalls:

CLICKUP_CREATE_TASK_COMMENT

requires all four fields:

task_id

comment_text

assignee

, and

notify_all

```
assignee
```
on a comment assigns the comment (not the task) to that user
Comments are paginated at 25 per page; use
```
start
```
(Unix ms) and
```
start_id
```
for older pages

CLICKUP_UPDATE_COMMENT

requires all four fields:

comment_id

comment_text

assignee

resolved

4. Manage Team Members and Assignments

When to use: User wants to view workspace members, check seat utilization, or look up user details.

Tool sequence:

```
CLICKUP_GET_AUTHORIZED_TEAMS_WORKSPACES
```
- List workspaces and get team_id [Required]
```
CLICKUP_GET_WORKSPACE_SEATS
```
- Check seat utilization (members vs guests) [Required]
```
CLICKUP_GET_TEAMS
```
- List user groups within the workspace [Optional]
```
CLICKUP_GET_USER
```
- Get details for a specific user (Enterprise only) [Optional]
```
CLICKUP_GET_CUSTOM_ROLES
```
- List custom permission roles [Optional]

Key parameters:

```
team_id
```
: Workspace ID (required for all team operations)
```
user_id
```
: Specific user ID for GET_USER
```
group_ids
```
: Comma-separated group IDs to filter teams

Pitfalls:

```
CLICKUP_GET_WORKSPACE_SEATS
```
returns seat counts, not member details; distinguish members from guests
```
CLICKUP_GET_TEAMS
```
returns user groups, not workspace members; empty groups does not mean no members
```
CLICKUP_GET_USER
```
is only available on ClickUp Enterprise Plan
Must repeat workspace seat queries for each workspace in multi-workspace setups

5. Filter and Query Tasks

When to use: User wants to find tasks with specific filters (status, assignee, dates, tags, custom fields).

Tool sequence:

```
CLICKUP_GET_TASKS
```
- Filter tasks in a list with multiple criteria [Required]
```
CLICKUP_GET_TASK
```
- Get full details for individual tasks [Optional]

Key parameters for CLICKUP_GET_TASKS:

```
list_id
```
: List ID (integer, required)
```
statuses
```
: Array of status strings to filter by
```
assignees
```
: Array of user ID strings
```
tags
```
: Array of tag name strings
```
due_date_gt
```
/
```
due_date_lt
```
: Unix timestamp in ms for date range
```
include_closed
```
: Boolean to include closed tasks
```
subtasks
```
: Boolean to include subtasks
```
order_by
```
: "id", "created", "updated", or "due_date"
```
page
```
: Page number starting at 0 (max 100 tasks per page)

Pitfalls:

Only tasks whose home list matches
```
list_id
```
are returned; tasks in sublists are not included
Date filters use Unix timestamps in milliseconds
Status strings must match exactly; use URL encoding for spaces (e.g., "to%20do")
Page numbering starts at 0; each page returns up to 100 tasks
```
custom_fields
```
filter accepts an array of JSON strings, not objects

Common Patterns

ID Resolution

Always resolve names to IDs through the hierarchy:

Workspace name -> team_id:
```
CLICKUP_GET_AUTHORIZED_TEAMS_WORKSPACES
```
and match by name
Space name -> space_id:
```
CLICKUP_GET_SPACES
```
with
```
team_id
```
Folder name -> folder_id:
```
CLICKUP_GET_FOLDERS
```
with
```
space_id
```
List name -> list_id: Navigate folders or use
```
CLICKUP_GET_FOLDERLESS_LISTS
```
Task name -> task_id:
```
CLICKUP_GET_TASKS
```
with
```
list_id
```
and match by name

Pagination

```
CLICKUP_GET_TASKS
```
: Page-based with
```
page
```
starting at 0, max 100 tasks per page
```
CLICKUP_GET_TASK_COMMENTS
```
: Uses
```
start
```
(Unix ms) and
```
start_id
```
for cursor-based paging, max 25 per page
Continue fetching until response returns fewer items than the page size

Known Pitfalls

ID Formats

Workspace/Team IDs are large integers
Space, folder, and list IDs are integers
Task IDs are alphanumeric strings (e.g., "9hz", "abc123")
User IDs are integers
Comment IDs are integers

Rate Limits

ClickUp enforces rate limits; bulk task creation can trigger 429 responses
Honor
```
Retry-After
```
header when present
Set
```
notify_all=false
```
for bulk operations to reduce notification load

Parameter Quirks

```
team_id
```
in the API means Workspace ID, not a user group
```
status
```
on tasks is case-sensitive and list-specific
Dates are Unix timestamps in milliseconds (multiply seconds by 1000)
```
priority
```
is an integer 1-4 (1=Urgent, 4=Low), not a string

CLICKUP_CREATE_TASK_COMMENT

marks

assignee

and

notify_all

as required

To clear a task description, pass a single space
```
" "
```
to
```
CLICKUP_UPDATE_TASK
```

Hierarchy Rules

Subtask parent must not itself be a subtask
Subtask parent must be in the same list
Lists can be folderless (directly in a Space) or inside a Folder
Subitem boards are not supported by CLICKUP_CREATE_TASK

Quick Reference

Task	Tool Slug	Key Params
List workspaces	`CLICKUP_GET_AUTHORIZED_TEAMS_WORKSPACES`	(none)
List spaces	`CLICKUP_GET_SPACES`	`team_id`
Get space details	`CLICKUP_GET_SPACE`	`space_id`
List folders	`CLICKUP_GET_FOLDERS`	`space_id`
Get folder details	`CLICKUP_GET_FOLDER`	`folder_id`
Create folder	`CLICKUP_CREATE_FOLDER`	`space_id` , `name`
Folderless lists	`CLICKUP_GET_FOLDERLESS_LISTS`	`space_id`
Get list details	`CLICKUP_GET_LIST`	`list_id`
Create task	`CLICKUP_CREATE_TASK`	`list_id` , `name` , `status` , `assignees`
Update task	`CLICKUP_UPDATE_TASK`	`task_id` , `status` , `priority`
Get task	`CLICKUP_GET_TASK`	`task_id` , `include_subtasks`
List tasks	`CLICKUP_GET_TASKS`	`list_id` , `statuses` , `page`
Delete task	`CLICKUP_DELETE_TASK`	`task_id`
Add comment	`CLICKUP_CREATE_TASK_COMMENT`	`task_id` , `comment_text` , `assignee`
List comments	`CLICKUP_GET_TASK_COMMENTS`	`task_id` , `start` , `start_id`
Update comment	`CLICKUP_UPDATE_COMMENT`	`comment_id` , `comment_text` , `resolved`
Workspace seats	`CLICKUP_GET_WORKSPACE_SEATS`	`team_id`
List user groups	`CLICKUP_GET_TEAMS`	`team_id`
Get user details	`CLICKUP_GET_USER`	`team_id` , `user_id`
Custom roles	`CLICKUP_GET_CUSTOM_ROLES`	`team_id`

clickup-automation

NPX Install

Tags

SKILL.md Content

ClickUp Automation via Rube MCP

Prerequisites

Setup

Core Workflows

1. Create and Manage Tasks

2. Navigate Workspace Hierarchy

3. Add Comments to Tasks

4. Manage Team Members and Assignments

5. Filter and Query Tasks

Common Patterns

ID Resolution

Pagination

Known Pitfalls

ID Formats

Rate Limits

Parameter Quirks

Hierarchy Rules

Quick Reference