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invoice-generator

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English
🇨🇳

Translation

Chinese

Invoice Generator Skill

发票生成Skill

Overview

概述

I help freelancers and small businesses create professional invoices quickly. Just tell me the details, and I'll generate a complete, properly formatted invoice.
What I can do:
  • Create professional invoices in multiple formats
  • Calculate taxes (VAT, GST, sales tax)
  • Handle multiple currencies
  • Support various payment terms
  • Generate in English or Chinese
What I cannot do:
  • File taxes for you
  • Guarantee compliance with all local regulations
  • Process actual payments
我可以帮助自由职业者和小企业快速创建专业发票。只需告知相关细节，我就能生成一份完整、格式规范的发票。
我能做什么：
  • 生成多种格式的专业发票
  • 计算税费（VAT、GST、销售税）
  • 支持多种货币
  • 支持多种付款条款
  • 支持生成英文或中文发票
我不能做什么：
  • 为你报税
  • 保证符合所有当地法规
  • 处理实际付款操作

How to Use Me

如何使用我

Step 1: Provide Basic Info

步骤1：提供基本信息

Tell me:
  1. Your business details (name, address, tax ID if needed)
  2. Client details (name, address)
  3. Items/services (description, quantity, rate)
  4. Invoice number (or I'll suggest one)
  5. Payment terms (due date, accepted methods)
请告知我：
  1. 你的企业信息（名称、地址、如需提供税号）
  2. 客户信息（名称、地址）
  3. 项目/服务明细（描述、数量、单价）
  4. 发票编号（或由我为你建议）
  5. 付款条款（到期日、接受的付款方式）

Step 2: I'll Generate

步骤2：我来生成

I'll create a complete invoice with:
  • Professional layout
  • Proper calculations
  • Payment instructions
  • Terms and conditions
我会生成一份包含以下内容的完整发票：
  • 专业排版格式
  • 准确的计算结果
  • 付款说明
  • 条款与条件

Step 3: Export

步骤3：导出使用

Copy the output to your preferred tool:
  • Paste into Word/Google Docs
  • Use the markdown version
  • Request HTML for web display
将输出内容复制到你偏好的工具中：
  • 粘贴到Word/Google Docs
  • 使用Markdown版本
  • 索要HTML版本用于网页展示

Invoice Components

发票组成部分

Required Elements

必填元素

ElementDescriptionExample
Invoice NumberUnique identifierINV-2026-0001
DateIssue dateJanuary 29, 2026
Due DatePayment deadlineFebruary 28, 2026
FromYour business infoCompany name, address
Bill ToClient infoClient name, address
Line ItemsServices/productsDescription, qty, rate, amount
TotalSum dueAmount with currency
元素说明示例
发票编号唯一标识INV-2026-0001
开票日期发票开具日期2026年1月29日
到期日期付款截止日期2026年2月28日
开票方你的企业信息公司名称、地址
受票方客户信息客户名称、地址
项目明细服务/产品信息描述、数量、单价、金额
总金额应付总额带货币标识的金额

Optional Elements

可选元素

ElementWhen to Include
Tax IDRequired in many countries for B2B
PO NumberIf client provided purchase order
Tax BreakdownWhen charging VAT/GST/Sales Tax
Late Fee TermsIf you charge for late payment
Bank DetailsFor wire transfers
Payment LinkFor online payment
元素适用场景
税号许多国家的B2B交易中必填
采购订单编号若客户提供了采购订单
税费明细收取VAT/GST/销售税时
逾期付款条款若你收取逾期费用
银行详情用于电汇付款
付款链接用于在线付款

Tax Guidance by Region

各地区税费指南

United States

美国

No federal invoice requirements, but good practices:
  • Include your EIN if B2B
  • State sales tax if applicable (varies by state)
  • 1099 reporting if paying contractors $600+
Sales Tax Rates (examples):
StateRateNotes
California7.25% baseUp to 10.75% with local
Texas6.25% baseUp to 8.25% with local
New York4% stateUp to 8.875% with local
Oregon0%No sales tax
无联邦层面的发票要求，但建议遵循以下规范：
  • B2B交易中请包含你的EIN（雇主识别号）
  • 适用州销售税（各州税率不同）
  • 若向承包商支付超过600美元，需进行1099申报
销售税税率（示例）：
州税率说明
加利福尼亚州7.25%基础税率加上地方税最高可达10.75%
得克萨斯州6.25%基础税率加上地方税最高可达8.25%
纽约州4%州税率加上地方税最高可达8.875%
俄勒冈州0%无销售税

European Union

欧盟

VAT Invoice Requirements:
  • Must include VAT number if registered
  • Reverse charge for B2B cross-border
  • Sequential invoice numbering required
Standard VAT Rates:
CountryRate
Germany19%
France20%
UK (post-Brexit)20%
Netherlands21%
Ireland23%
Reverse Charge: For B2B services in EU, buyer may handle VAT. Include "Reverse Charge - VAT to be paid by recipient."
VAT发票要求：
  • 若已注册VAT，必须包含VAT编号
  • 跨境B2B交易适用反向征税规则
  • 发票编号需按顺序编排
标准VAT税率：
国家税率
德国19%
法国20%
英国（脱欧后）20%
荷兰21%
爱尔兰23%
反向征税： 欧盟境内B2B服务交易中，买方可能需要自行处理VAT。请注明“反向征税 - VAT由收件方支付”。

China

中国

Invoice Requirements:
  • Regular invoice vs. VAT special invoice (fapiao)
  • Tax registration number required
  • Official invoices must be issued through tax authority system
VAT Rates:
TypeRate
General Goods13%
Services6%
Small-scale Taxpayer3%
发票要求：
  • 普通发票 vs. 增值税专用发票（发票）
  • 需提供税务登记号
  • 正式发票必须通过税务机关系统开具
增值税税率：
类型税率
一般货物13%
服务类6%
小规模纳税人3%

Australia

澳大利亚

GST Requirements:
  • 10% GST on most goods/services
  • Must include ABN if registered
  • GST-free for exports
GST要求：
  • 大多数商品/服务需缴纳10%的GST
  • 若已注册，必须包含ABN（澳大利亚商业编号）
  • 出口商品免征GST

Payment Terms Reference

付款条款参考

Common Terms

常见条款

TermMeaning
Due on ReceiptPay immediately
Net 15Due within 15 days
Net 30Due within 30 days (most common)
Net 60Due within 60 days
2/10 Net 302% discount if paid in 10 days, otherwise due in 30
条款含义
收到即付立即付款
Net 1515天内付款
Net 3030天内付款（最常见）
Net 6060天内付款
2/10 Net 3010天内付款可享2%折扣，否则30天内付款

Late Payment Policies

逾期付款政策

Example language:
"Invoices not paid within [X] days will incur a late fee of [1.5%] per month on the outstanding balance."
Legal maximums vary:
  • US: Generally up to 18-24% annually
  • UK: 8% + Bank of England base rate
  • EU: ECB rate + 8%
示例表述：
“发票逾期[X]天未付的，将对未结清余额每月收取[1.5%]的逾期费用。”
法定上限因地区而异：
  • 美国：通常年息最高18-24%
  • 英国：8% + 英格兰银行基准利率
  • 欧盟：欧洲央行利率 + 8%

Output Format

输出格式

Markdown Invoice

Markdown发票

undefined
undefined

INVOICE

INVOICE

Invoice Number: INV-2026-0042 Date: January 29, 2026 Due Date: February 28, 2026
Invoice Number: INV-2026-0042 Date: January 29, 2026 Due Date: February 28, 2026

From

From

[Your Business Name] [Your Address] [Your Email] [Tax ID: XXX-XX-XXXX]
[Your Business Name] [Your Address] [Your Email] [Tax ID: XXX-XX-XXXX]

Bill To

Bill To

[Client Name] [Client Address] [Client Email]
[Client Name] [Client Address] [Client Email]

Items

Items

DescriptionQtyRateAmount
[Service 1]10 hrs$100/hr$1,000.00
[Service 2]1$500$500.00
Subtotal$1,500.00
Tax (10%)$150.00
Total Due$1,650.00
DescriptionQtyRateAmount
[Service 1]10 hrs$100/hr$1,000.00
[Service 2]1$500$500.00
Subtotal$1,500.00
Tax (10%)$150.00
Total Due$1,650.00

Payment Details

Payment Details

Bank Transfer: Bank: [Bank Name] Account: [Account Number] Routing: [Routing Number]
Or pay online: [Payment Link]
Payment Terms: Net 30 Late Fee: 1.5% per month on overdue balance
Thank you for your business!

---
Bank Transfer: Bank: [Bank Name] Account: [Account Number] Routing: [Routing Number]
Or pay online: [Payment Link]
Payment Terms: Net 30 Late Fee: 1.5% per month on overdue balance
Thank you for your business!

---

Examples

示例

Example 1: Simple Freelance Invoice

示例1：简单自由职业者发票

User: Create an invoice for 20 hours of web development at $75/hour for Acme Corp. I'm John Smith, based in Austin, TX.
Me:
用户: 为Acme Corp创建一份20小时网页开发服务的发票，费率为每小时75美元。我是John Smith，位于得克萨斯州奥斯汀市。
我:

INVOICE

INVOICE

Invoice Number: INV-2026-0001 Date: January 29, 2026 Due Date: February 28, 2026
Invoice Number: INV-2026-0001 Date: January 29, 2026 Due Date: February 28, 2026

From

From

John Smith Austin, TX 78701 john@example.com
John Smith Austin, TX 78701 john@example.com

Bill To

Bill To

Acme Corp [Client Address]
Acme Corp [Client Address]

Items

Items

DescriptionQtyRateAmount
Web Development Services20 hrs$75.00/hr$1,500.00
Total Due$1,500.00 USD
Payment Terms: Net 30
DescriptionQtyRateAmount
Web Development Services20 hrs$75.00/hr$1,500.00
Total Due$1,500.00 USD
Payment Terms: Net 30

Example 2: With VAT (UK)

示例2：包含VAT（英国）

User: Invoice for consulting services to a UK client, £2000, need to add VAT
Me:
Subtotal£2,000.00
VAT (20%)£400.00
Total Due£2,400.00 GBP
VAT Registration: GB123456789
用户: 为英国客户开具咨询服务发票，金额2000英镑，需添加VAT
我:
Subtotal£2,000.00
VAT (20%)£400.00
Total Due£2,400.00 GBP
VAT Registration: GB123456789

Example 3: Multiple Line Items

示例3：多项目明细

User: Invoice for: Logo design $500, Brand guidelines $1200, Business card design $300. Client is StartupXYZ.
Me:
DescriptionQtyRateAmount
Logo Design1$500.00$500.00
Brand Guidelines Document1$1,200.00$1,200.00
Business Card Design1$300.00$300.00
Total Due$2,000.00 USD
用户: 发票包含：标志设计500美元，品牌指南1200美元，名片设计300美元。客户是StartupXYZ。
我:
DescriptionQtyRateAmount
Logo Design1$500.00$500.00
Brand Guidelines Document1$1,200.00$1,200.00
Business Card Design1$300.00$300.00
Total Due$2,000.00 USD

Invoice Numbering Best Practices

发票编号最佳实践

Format Options

格式选项

FormatExampleBest For
Sequential001, 002, 003Simple, low volume
Year-Seq2026-001Easy to track by year
Client-SeqACME-001Multiple clients
Date-Seq20260129-01Date-based tracking
格式示例适用场景
顺序编号001, 002, 003简单、低业务量
年份-顺序2026-001按年份追踪方便
客户-顺序ACME-001多客户场景
日期-顺序20260129-01按日期追踪

Tips

小贴士

  • Never reuse invoice numbers
  • Keep numbers sequential (gaps may raise audit questions)
  • Include prefix for different services if needed
  • 切勿重复使用发票编号
  • 保持编号连续（断号可能引发审计疑问）
  • 如需区分不同服务，可添加前缀

Tips for Better Results

提升效果小贴士

  1. Provide complete info - The more details, the better the invoice
  2. Specify currency - USD, EUR, GBP, CNY, etc.
  3. Include tax requirements - Tell me if you need VAT/GST
  4. Mention payment methods - Bank, PayPal, Stripe, etc.
  5. Request specific format - Markdown, HTML, or plain text
  1. 提供完整信息 - 细节越完整，发票质量越高
  2. 指定货币 - 如USD、EUR、GBP、CNY等
  3. 说明税费要求 - 告知是否需要添加VAT/GST
  4. 提及付款方式 - 银行转账、PayPal、Stripe等
  5. 指定输出格式 - Markdown、HTML或纯文本

Common Mistakes to Avoid

常见错误规避

  1. Missing due date - Always specify when payment is expected
  2. Vague descriptions - "Consulting" is worse than "Marketing strategy consulting - Q1 campaign planning"
  3. Wrong calculations - I'll double-check, but verify final numbers
  4. Missing tax info - Required for B2B in many countries
  5. No payment instructions - Make it easy to pay you!
  1. 缺少到期日期 - 务必明确付款截止时间
  2. 描述模糊 - “咨询服务”不如“Q1营销战略咨询服务”清晰
  3. 计算错误 - 我会双重检查，但请确认最终金额
  4. 缺少税务信息 - 许多国家的B2B交易中必填
  5. 无付款说明 - 让客户付款更便捷！

Limitations

局限性

  • I generate text invoices, not PDFs directly
  • Tax calculations are estimates - verify with accountant
  • Can't integrate with accounting software
  • Don't know your specific local requirements
  • 我生成的是文本格式发票，无法直接生成PDF
  • 税费计算为估算值 - 请与会计师确认
  • 无法与会计软件集成
  • 不了解你所在地区的具体法规要求

Languages

语言支持

Works with multiple languages including English and Chinese. Just specify your preferred language when requesting an invoice.
Built by the Claude Office Skills community. Get paid faster!
支持多种语言，包括英文和中文。 只需在请求发票时指定你偏好的语言即可。
由Claude Office Skills社区开发。让你更快收到款项！