email-drafter

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Original

English

🇨🇳

Translation

Chinese

Email Drafter

邮件起草工具

Overview

概述

This skill helps you draft professional emails for various business scenarios. It understands context, maintains appropriate tone, and follows email best practices for different situations.

Use Cases:

Responding to client inquiries
Following up on meetings
Requesting information or approvals
Delivering difficult news professionally
Cold outreach and introductions
Thank you and appreciation emails

本Skill可帮助您针对各类商务场景起草专业邮件。它能理解上下文，保持恰当语气，并遵循不同场景下的邮件撰写最佳实践。

适用场景：

回复客户咨询
会议跟进
请求信息或审批
专业传达负面消息
陌生开发信与自我介绍
致谢与表达感激的邮件

How to Use

使用方法

Tell me the email scenario (reply, new message, follow-up, etc.)
Provide context: recipient, relationship, purpose
Share any specific points to include
I'll draft an appropriate email

Example prompts:

"Draft a follow-up email after our sales meeting with Acme Corp"
"Write a polite reminder for an overdue invoice"
"Help me decline this meeting request professionally"
"Draft a cold outreach email to a potential partner"

告知我邮件场景（回复、新邮件、跟进等）
提供上下文：收件人、关系、目的
分享需要包含的具体要点
我会起草合适的邮件

示例提示语：

"为我起草与Acme Corp销售会议后的跟进邮件"
"写一封礼貌的逾期发票提醒邮件"
"帮我专业地拒绝这个会议请求"
"起草一封给潜在合作伙伴的陌生开发信"

Email Templates & Structures

邮件模板与结构

Professional Email Structure

专业邮件结构

Subject: [Clear, specific, action-oriented]

[Greeting - appropriate to relationship]

[Opening - context/reference]

[Body - main message, organized by priority]

[Call to action - clear next steps]

[Closing - appropriate sign-off]

[Signature]

Subject: [Clear, specific, action-oriented]

[Greeting - appropriate to relationship]

[Opening - context/reference]

[Body - main message, organized by priority]

[Call to action - clear next steps]

[Closing - appropriate sign-off]

[Signature]

Tone Guidelines

语气指南

Scenario	Tone	Key Elements
Client communication	Professional, warm	Respect, clarity, helpfulness
Internal team	Direct, friendly	Efficiency, collaboration
Executive/Senior	Concise, respectful	Bottom-line first, data-driven
Cold outreach	Engaging, value-focused	Hook, relevance, clear ask
Difficult news	Empathetic, clear	Acknowledge, explain, next steps
Follow-up	Polite, persistent	Reference, value add, easy response

场景	语气	核心要素
客户沟通	专业、热情	尊重、清晰、乐于助人
内部团队沟通	直接、友好	高效、协作
高管/上级沟通	简洁、尊重	先讲核心要点、数据驱动
陌生开发信	有吸引力、聚焦价值	钩子、相关性、明确诉求
负面消息传达	共情、清晰	认可问题、解释原因、后续步骤
跟进邮件	礼貌、有韧性	参考之前的沟通、附加价值、便于回复

Subject Line Best Practices

主题栏最佳实践

Good subject lines:

"Action Required: Q4 Budget Approval by Friday"
"Meeting Follow-up: Next Steps for Project Alpha"
"Quick Question: Your Availability Next Week"
"Thank You - Great Meeting Today"

Avoid:

Vague: "Hello" or "Quick question"
Too long: More than 50 characters
ALL CAPS or excessive punctuation
Misleading clickbait

优秀主题栏示例：

"需行动：Q4预算审批（截止周五）"
"会议跟进：Alpha项目后续步骤"
"快速提问：您下周的可用时间"
"致谢 - 今日会议非常愉快"

需避免：

模糊表述：如"Hello"或"Quick question"
过长：超过50个字符
全大写或使用过多标点符号
误导性标题党

Common Email Scenarios

常见邮件场景

1. Meeting Follow-up

1. 会议跟进

Subject: Follow-up: [Meeting Topic] - Next Steps

Hi [Name],

Thank you for taking the time to meet [today/yesterday]. I enjoyed our discussion about [topic].

As discussed, here are the key action items:
• [Action 1] - [Owner] - [Deadline]
• [Action 2] - [Owner] - [Deadline]

I'll [your next action] by [date]. Please let me know if I missed anything or if you have questions.

Looking forward to our continued collaboration.

Best regards,
[Your name]

Subject: Follow-up: [Meeting Topic] - Next Steps

Hi [Name],

Thank you for taking the time to meet [today/yesterday]. I enjoyed our discussion about [topic].

As discussed, here are the key action items:
• [Action 1] - [Owner] - [Deadline]
• [Action 2] - [Owner] - [Deadline]

I'll [your next action] by [date]. Please let me know if I missed anything or if you have questions.

Looking forward to our continued collaboration.

Best regards,
[Your name]

2. Request/Ask Email

2. 请求类邮件

Subject: Request: [Specific Ask]

Hi [Name],

I hope this message finds you well.

I'm reaching out because [brief context]. Would you be able to [specific request]?

To give you more context:
• [Relevant detail 1]
• [Relevant detail 2]

If possible, I'd appreciate your response by [date]. Please let me know if you need any additional information.

Thank you for your time.

Best,
[Your name]

Subject: Request: [Specific Ask]

Hi [Name],

I hope this message finds you well.

I'm reaching out because [brief context]. Would you be able to [specific request]?

To give you more context:
• [Relevant detail 1]
• [Relevant detail 2]

If possible, I'd appreciate your response by [date]. Please let me know if you need any additional information.

Thank you for your time.

Best,
[Your name]

3. Polite Decline

3. 礼貌拒绝邮件

Subject: RE: [Original Subject]

Hi [Name],

Thank you for thinking of me for [opportunity/request].

After careful consideration, I won't be able to [participate/attend/take on] at this time due to [brief, honest reason].

[Optional: Alternative suggestion or future possibility]

I appreciate your understanding and hope we can [connect/collaborate] in the future.

Best regards,
[Your name]

Subject: RE: [Original Subject]

Hi [Name],

Thank you for thinking of me for [opportunity/request].

After careful consideration, I won't be able to [participate/attend/take on] at this time due to [brief, honest reason].

[Optional: Alternative suggestion or future possibility]

I appreciate your understanding and hope we can [connect/collaborate] in the future.

Best regards,
[Your name]

4. Apology/Issue Resolution

4. 致歉/问题解决邮件

Subject: Apology: [Brief Issue Description]

Dear [Name],

I want to sincerely apologize for [specific issue]. I understand this [caused inconvenience/affected your work/etc.].

Here's what happened: [Brief explanation without excuses]

To make this right, I have [action taken/will take]:
• [Corrective action 1]
• [Corrective action 2]

I'm committed to ensuring this doesn't happen again by [preventive measure].

Please let me know if there's anything else I can do.

Sincerely,
[Your name]

Subject: Apology: [Brief Issue Description]

Dear [Name],

I want to sincerely apologize for [specific issue]. I understand this [caused inconvenience/affected your work/etc.].

Here's what happened: [Brief explanation without excuses]

To make this right, I have [action taken/will take]:
• [Corrective action 1]
• [Corrective action 2]

I'm committed to ensuring this doesn't happen again by [preventive measure].

Please let me know if there's anything else I can do.

Sincerely,
[Your name]

Output Format

输出格式

When I draft an email, I'll provide:

undefined

当我起草邮件时，会提供以下格式：

undefined

Email Draft

Subject: [Suggested subject line]

To: [Recipient] CC: [If applicable]

[Email body]

Subject: [Suggested subject line]

To: [Recipient] CC: [If applicable]

[Email body]

Notes

[Any considerations or alternatives]
[Suggested timing for sending]

undefined

[Any considerations or alternatives]
[Suggested timing for sending]

undefined

Customization Options

自定义选项

Tell me your preferences:

Tone: Formal, semi-formal, casual
Length: Brief (2-3 sentences), standard, detailed
Style: Direct, diplomatic, enthusiastic
Sign-off: Best, Regards, Thanks, Cheers, etc.

告诉我您的偏好：

语气：正式、半正式、随意
篇幅：简短（2-3句话）、标准、详细
风格：直接、委婉、热情
结束语：Best, Regards, Thanks, Cheers等

Limitations

局限性

Cannot send emails (draft only)
May not know your organization's specific communication norms
Should be reviewed for accuracy of names, dates, and details
Not suitable for legal or highly sensitive communications without review

无法发送邮件（仅支持起草）
可能不了解您所在组织的特定沟通规范
需审核姓名、日期及细节的准确性
未经审核的情况下，不适合用于法律或高度敏感的沟通场景

Examples

示例

Example 1: Follow-up After Interview

示例1：面试后致谢邮件

User: "Draft a thank-you email after my job interview at TechCorp for a Product Manager role. I met with Sarah Chen, VP of Product."

Output:

Subject: Thank You - Product Manager Interview

Dear Sarah,

Thank you for taking the time to meet with me today about the Product Manager position at TechCorp. I thoroughly enjoyed learning about the team's vision for expanding into enterprise markets.

Our conversation reinforced my excitement about this opportunity. I'm particularly drawn to the challenge of building the analytics dashboard you mentioned, and I believe my experience leading similar initiatives at my current role would translate well.

I'm very interested in joining the TechCorp team and contributing to your product strategy. Please don't hesitate to reach out if you need any additional information from me.

Thank you again for the opportunity. I look forward to hearing from you.

Best regards, [Your name]

用户： "为我起草一封在TechCorp产品经理岗位面试后的致谢邮件。我见到了产品副总裁Sarah Chen。"

输出：

**Subject:** Thank You - Product Manager Interview

Dear Sarah,

Thank you for taking the time to meet with me today about the Product Manager position at TechCorp. I thoroughly enjoyed learning about the team's vision for expanding into enterprise markets.

Our conversation reinforced my excitement about this opportunity. I'm particularly drawn to the challenge of building the analytics dashboard you mentioned, and I believe my experience leading similar initiatives at my current role would translate well.

I'm very interested in joining the TechCorp team and contributing to your product strategy. Please don't hesitate to reach out if you need any additional information from me.

Thank you again for the opportunity. I look forward to hearing from you.

Best regards,
[Your name]