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google-workspace-ops

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Google Workspace Ops

Google Workspace 操作指南

This skill is for operating shared docs, spreadsheets, and decks as working systems, not just editing one file in isolation.
本技能用于将共享文档、电子表格和演示文稿作为协作系统进行操作，而非仅孤立编辑单个文件。

When to Use

适用场景

  • User needs to find a doc, sheet, or deck and update it in place
  • Consolidating plans, trackers, notes, or customer lists stored in Google Drive
  • Cleaning or restructuring a shared spreadsheet
  • Importing, repairing, or reformatting a Google Slides deck
  • Producing summaries from Docs, Sheets, or Slides for decision-making
  • 用户需要查找文档、表格或演示文稿并就地更新
  • 整合存储在Google Drive中的计划、跟踪表、笔记或客户列表
  • 清理或重构共享电子表格
  • 导入、修复或重新格式化Google Slides演示文稿
  • 从Docs、Sheets或Slides中生成决策所需的摘要

Preferred Tool Surface

首选工具界面

Use Google Drive as the entry point, then switch to the right specialist:
  • Google Docs for text-heavy docs
  • Google Sheets for tabular work, formulas, and charts
  • Google Slides for decks, imports, template migration, and cleanup
Do not guess structure from filenames alone. Inspect first.
以Google Drive为入口，然后切换到对应的专用工具：
  • Google Docs适用于大文本量文档
  • Google Sheets适用于表格类工作、公式和图表
  • Google Slides适用于演示文稿、导入、模板迁移和清理
请勿仅通过文件名猜测结构，先检查内容。

Workflow

工作流

1. Find the asset

1. 查找资产

Start with the Drive search surface to locate:
  • the exact file
  • sibling assets
  • likely duplicates
  • recently modified versions
If several documents look similar, confirm by title, owner, modified time, or folder.
从Drive搜索界面开始定位：
  • 准确的文件
  • 关联资产
  • 可能的重复项
  • 最近修改的版本
如果有多个相似文档，通过标题、所有者、修改时间或文件夹确认。

2. Inspect before editing

2. 编辑前检查

Before making changes:
  • summarize current structure
  • identify tabs, headings, or slide count
  • detect whether the task is local cleanup or structural surgery
Pick the smallest tool that can safely perform the work.
进行修改前：
  • 总结当前结构
  • 识别标签页、标题或幻灯片数量
  • 判断任务是局部清理还是结构重构
选择可安全完成工作的最轻量工具。

3. Edit with precision

3. 精准编辑

  • For Docs: use index-aware edits, not vague rewrites
  • For Sheets: operate on explicit tabs and ranges
  • For Slides: distinguish content edits from visual cleanup or template migration
If the requested work is visual or layout-sensitive, iterate with inspection and verification instead of one giant blind update.
  • 对于Docs：使用感知索引的编辑，而非模糊重写
  • 对于Sheets：对明确的标签页和范围进行操作
  • 对于Slides：区分内容编辑、视觉清理或模板迁移
如果需求涉及视觉或布局敏感的工作，通过检查和验证迭代操作，而非一次性盲目大量更新。

4. Keep the working system clean

4. 保持协作系统整洁

When the file is part of a larger workflow, also surface:
  • duplicate trackers
  • outdated decks
  • stale docs vs canonical docs
  • whether the asset should be archived, merged, or renamed
当文件属于更大工作流的一部分时，还需说明：
  • 重复的跟踪表
  • 过时的演示文稿
  • 陈旧文档与规范文档的区分
  • 资产是否应该归档、合并或重命名

Output Format

输出格式

Use:
text
ASSET
- file name
- type
- why this is the right file

CURRENT STATE
- structure summary
- key problems or blockers

ACTION
- edits made or recommended

FOLLOW-UPS
- archive / merge / duplicate cleanup / next file to update
使用如下格式：
text
ASSET
- file name
- type
- why this is the right file

CURRENT STATE
- structure summary
- key problems or blockers

ACTION
- edits made or recommended

FOLLOW-UPS
- archive / merge / duplicate cleanup / next file to update

Good Use Cases

优秀用例

  • "Find the active planning doc and condense it"
  • "Clean up this customer spreadsheet and show me the churn-risk rows"
  • "Import this deck into Slides and make it presentable"
  • "Find the current tracker, not the stale duplicate"
  • "查找活跃的计划文档并压缩内容"
  • "清理这个客户电子表格，向我展示有流失风险的行"
  • "将这个演示文稿导入Slides并调整为可演示状态"
  • "查找当前的跟踪表，而非陈旧的重复项"